FAQ / e-TDS / Preparation of e-TDS/TCS Return

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e-TDS/TCS return has to be prepared in the data format issued by e-Filing Administrator. This is available on the Income Tax Department website (www.incometaxindia.gov.in) and NSDL e-Gov-TIN website (www.tin-nsdl.com). There is a validation software (File Validation Utility) available along with the data structure which should be used to validate the data structure of the e-TDS/TCS return prepared. The e-TDS/TCS return should have following features:

  • e-TDS/TCS return file should be furnished in a CD/Pen Drive. It should not span across multiple computer media.
  • Each e-TDS/TCS return file should be accompanied by a duly filled and signed (by an authorised signatory) Form No. 27A in physical form. With effect from February 1, 2014, it is mandatory to submit Form 27A generated by TDS/TCS FVU (File Validation Utility).
  • If an e-TDS return file is required to be compressed, it should be compressed using Winzip 8.1 or ZipItFast 3.0 compression utility (or higher version thereof) to ensure quick and smooth acceptance of the file.
  • There should not be any overwriting/striking on Form No. 27A.
  • No bank challan or copy of TDS/TCS certificate should be filed along with e-TDS/TCS return file
  • CD/Pen Drive should be virus-free.

In case any of these requirements are not met, the e-TDS/TCS return will not be accepted at TIN-FCs.

NSDL e-Gov has made available a freely downloadable Return Preparation Utility for preparation of quarterly e-TDS/TCS statements. Additionally, Deductors/Collectors can develop own software for this purpose or may acquire software from various third party vendors. A list of vendors, who have informed NSDL e-Gov that they have developed software for preparing e-TDS/TCSstatements, is available on the NSDL e-Gov-TIN website.

Forms for filing TDS/TCS returns were notified by CBDT. These forms are same for electronic and physical returns. However, e-TDS/TCS return is to be prepared as a clean text ASCII file in accordance with the specified data structure (file format) prescribed by ITD.

Following are the forms for TDS/TCS returns and their periodicity:

Form No. Particulars Periodicity
Form No. 24Q Quarterly statement for tax deducted at source from 'Salaries' Quarterly
Form No. 26Q Quarterly statement of tax deducted at source in respect of all payments other than 'Salaries' Quarterly
Form No. 27Q Quarterly statement of deduction of tax from interest, dividend or any other sum payable to non-residents Quarterly
Form No. 27EQ Quarterly statement of collection of tax at source Quarterly

Form No. 27A is a control chart of quarterly e-TDS/TCS statements to be filed in paper form by deductors/collectors along with quarterly statements at TIN Facilitation Centers. It is a summary of e-TDS/TCS statement which contains control totals of 'of the statement. This Form 27A is generated from the File Validation Utility (FVU) after successful validation of the statement. A separate Form No. 27A is to be filed for each e-TDS/TCS statement.

While submitting Form No. 27A, one should ensure that:

a) Form 27A is generated by TDS/TCS FVU (File Validation Utility). (With effect from February 1, 2014).

b) There is no overwriting/striking on Form No. 27A. If there is any, Please make necessary changes in the file, validate and generate new Form 27A from File Validation Utility (FVU).
c) Name and TAN of deductor and control totals of 'amount paid' and 'income tax deducted at source' mentioned on Form No. 27A should match with the respective totals in the e-TDS/TCS return.
d) All the fields of Form No. 27A are duly filled. The Form 27A needs to be signed by the responsible person.

e-TDS/TCS return should be prepared in accordance with the data structure (File Format) prescribed by the e-filing administrator.

Bank Challan Number is a receipt number given by the bank branch where TDS is deposited. A separate receipt number is given for each challan deposited. You are required to mention this challan number in the e-TDS/TCS return.

Reserve Bank of India has allotted a unique seven-digit code to each bank branch.You are required to mention the code of the bank branch where TDS is deposited in the e-TDS/TCS return. You can get this code from the bank branch where TDS amount is deposited.

No. A single Form No. 26Q with separate annexures corresponding to each challan payment for each type of payment has to be filed for all payments made to residents.

Bank Branch code or BSR code is a 7-digit code allotted to banks by RBI. This is different from the branch code, which is used for bank drafts etc. This number is given in the OLTAS challan or can be obtained from the bank branch or from the search facility at NSDL e-Gov-TIN website. It is mandatory to quote BSR code both in challan details and deductee details. Hence, this field cannot be left blank.

If payment to the parties (on which TDS has been deducted) has been made actually i.e. by cash, cheque, demand draft or any other acceptable mode, then 'otherwise' has to be mentioned in the specified field. But if payment has not been actually made and merely a provision has been made on the last date of the accounting year, then the option 'Paid by Book Entry' has to be selected.

Form 27A is the summary of the TDS/TCS statement. It has to be signed by the respective authorized person who is designated to sign the same.

es. Challan Identification Number is necessary for all non-Government deductors.

PAN of the deductors has to be given by non-Government deductors. It is essential to quote PAN of all deductees.

If you have more than one office/branch you can file a consolidated e-TDS/TCS return for all offices/branches. In this case you should quote the same TAN. You can also file e-TDS/TCS returns office/branch-wise individually. In such cases you need to have separate TAN for every branch. In case you do not have separate TAN for each branch then you should apply for TAN for each of the branches filing separate e-TDS/TCS return.

No, you need not file certificates for no deduction or concessional deduction of TDS alongwith the e-TDS/TCS return. This is not required in case of any quarterly statements.