AIR / Preparation of AIR
You can prepare AIR using in-house facilities or any other third party software or NSDL AIR Preparation Utility, which is freely downloadable from NSDL-TIN website
AIR should be furnished vide Form 61A (Part B) in the digitized form on computer readable media (i.e. CD/floppy), supported by a duly signed verification and control chart in Form 61A (Part A) in paper format.
AIR should be furnished in electronic form by all categories of entities required to furnish AIR. Furnishing of AIR in physical form is not permitted.
The Folio Number to be quoted is the TAN of the organization. In case the filer is a non- government entity, the folio number will be the TAN of the principal office of the entity.
All filers are required to obtain TAN and quote the same in the column of ‘Folio No.’ in both Part A and Part B of Form no. 61A.
TAN application can also be furnished online at NSDL-TIN website.
No. PAN should never be quoted in the field where TAN is required to be quoted.
The filer shall also quote the Permanent Account Number (PAN) of all persons in respect of whom the prescribed transactions has been registered or recorded by him, except:
- in respect of cases to which third proviso to Rule 114B or sub rule (1) of Rule 114C applies, in which case he shall mention in the AIR as to whether Form No. 60 referred to in third proviso to Rule 114B or Form No. 61 referred to in clause (a) of sub rule (1) of Rule 114C, as the case may be, has been received; and
- in cases of Government departments/consular offices in which case he will indicate so in the prescribed manner in the AIR.
In the case of transactions involving joint parties, the filer shall
- If the share of each of the joint parties is specified and known, give separate line item for each party involved in the joint transaction and mention the separate transaction amount relating to that party; or
- If the shares of the parties to the joint transaction are undefined, give particulars (except amount) of all the joint parties as separate line items and mention the transaction amount against the first named party alone.
Each transacting party record will be identified by a unique Transaction-Detail Record Serial Number (Sr. No.). If two or more transacting parties are involved in a Joint Transaction then the Transaction-Detail Record Serial (sr. No.) Number will be common to them.
There is another field ‘Joint Transaction Party Count’, used to identify the total number of Joint transacting parties involved in a transaction. If the number of joint transacting parties involved in a transaction is 5 (i.e. 1+4 joint holders), filer should specify "5" against the first holder in the field ‘Joint Transaction Party Count’. For the rest of the joint holders "0" should be stated in this field. For transactions with a single transacting party, this field will have a default value of 1. For the first Transacting party involved in a Joint Transaction filer should provide all the transaction details. For the rest of the Joint Transacting parties, filer should provide the information that is unique to the Transacting party like Name, PAN, and Address fields (in all the remaining fields in the Transaction Detail no value should be specified). An example explaining the fields is given below:
Example: There are 3 transactions in a file. The first transaction has 3 (1+2) joint parties, the second has no joint parties and the third transaction has 2 (1+1) joint parties.
The relevant part of the input file would look as given below. It may be noted that in case of a joint party, only the name, address and PAN are required to be given. Other details like amount, date, transaction code, mode of transaction, name and address of the filers’ office/branch need not be provided.
If the share of each of the joint parties is known, give a separate line item for each party involved in the joint transaction and mention the separate transaction amount relating to that party i.e. treat them as separate single party transactions. In this case, the Transaction Detail Record Number would be different for each party and the corresponding Joint Transaction Party count would be 1.
|Name of transacting party||Transaction Detail Record Number||Joint Transaction party count||Date of transaction|
No, in case of transaction codes 001, 002 and 008 only the total of all cash deposits or all payments or receipts, as the case may be, during the relevant year will be mentioned. The date in the date column in these cases will be the last date of the relevant financial year for which transactions are reported, e.g. 31.3.2005 for transactions in FY 2004-05.
AIR has to be furnished in computerized form as per the data structure (file formats) specified by the Annual Information Return - Administrator.
While submitting Form 61A (Part A), one should ensure that:
- All the fields of Form 61A (Part A) are duly filled.
- Name and PAN of filer and control totals of 'total number of transactions reported in AIR (Part B)' and 'total value of all transactions reported in AIR (Part B)' mentioned on Form 61A (Part A) should match with the respective totals in the AIR in electronic form.
- There is no overwriting/striking on Form 61A (Part A). If there is any, then the same should be ratified (signed) by the authorised signatory.